Hot Tip: Beware of Hidden Fees!

Friday, April 26th, 2013

If you think that everything comes at face value in the world of event planning then think again! Today’s buyer beware-esque tip is about hidden fees.  If you are planning your own event, dinner party or wedding, you want to be sure to ask all the right questions.  Depending on the venue there are a whole host of costs that are not necessarily quoted up front to the planner.

  • The most common hidden costs are administrative fees that get tacked on top of a quoted food and beverage minimum at restaurants and hotels.  Sometimes this cost is taxable and other times it is not depending on if it’s a gratuity, commission, or service fee.
  • When you’re dealing with artwork and printing there are often set-up costs in addition to the actual printing that must be calculated into the overall budget.
  • If you’re hiring entertainment, there may not be a hidden cost per-se, but best practices would certainly require that you for paying for their parking and a meal at the very least.
  • If you’re required to get a permit for parking, liquor, entertainment or other, there will certainly be permit fees associated.

While these costs often seem insignificant one by one, they can certainly add-up together to a whole new total.  So plan easy, and just ask if there are any added fees!

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From Raw Space to Trade Show

Tuesday, April 23rd, 2013

This past March we returned to our client’s privately owned raw space (you might recognize the space from last August’s dinner transformation). However, the project this time around could not have been more different.

Corinthian Events completely re-vamped this space, creating both a stylish and functional exhibition hall for the company’s annual trade show and summit. The transformation included everything from full wall-to-wall carpet, perimeter and individual booth drape to high-level sponsor upgrades with custom carpets and signage.

Custom lounge seating areas featured sponsor collateral and iPad stations displaying the host company’s promotional videos – a cozy spot perfect for networking!  And to assist guests in navigating the hall, custom directional floor decals were positioned at all “intersections” and key locations.

The general session and panel discussion area was designed to comfortably seat over (250) guests, while the content was simulcast into the expo hall on various screens strategically positioned throughout the space.

Finally, Corinthian Events designed and managed customized online registration, produced guest credentials and executed electronic check-in on site. We can’t wait for next year – don’t know how we’re going to top this one, but we’re always up for the challenge!

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Boston Strong

Wednesday, April 17th, 2013

We are proud ambassadors of our city.  We spend the majority of our hours showing off how fantastic this city that we live in is.  And on Monday, one of the most celebrated days in the state of Massachusetts, Patriots Day, and at the largest athletic competition in New England, we learned just how fantastic our home really is.  The wounds are still fresh and the rebuilding is only just beginning, but the show of strength we have seen from first responders, law enforcement officials, runners, and the residents of this town is remarkable.  While we are thinking non-stop about the victims, their families and friends (especially our friends at Summer Shack) today, we are so proud to call Boston home.

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How Long Does It Take To Plan An Event? Just 5 Days!

Friday, April 12th, 2013

When the phone rings at Corinthian Events, all thirteen of us reach to be the first to respond.  We love chatting with our clients and vendors.  And sometimes we get to meet new voices on the other end of the line!

A fresh RFP came our way last week and this new voice was looking for unique ways to incorporate the look of their new product into the décor of their upcoming event.  This welcome reception was to kick off their annual education conference but there was a small catch… the event was just five business days away!  That’s five days to conceptualize a look, create a feasible floor plan, source vendors and gather customized items, propose, contract, and execute this event – whew!  Approval came in, now just two days to go – gorgeous floral arrangements created, backdrops measured and a tight production schedule distributed.  All hands on deck for a quick room flip at the Marriott Copley and doors opened to a sleek and successful event!

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Archive for April, 2013