Celebrating Snowmageddon (Wait, what!?)

Monday, October 26th, 2015

Mr. Cold and the Yeti

The cold air is starting to roll in and the ground is a mosaic of fallen leaves… winter is on it’s way. Last winter broke almost every snow-related record here in Boston, leading many to call it a “Snowmageddon”. So what would you think when we say that we decided to bring winter back a little early with a blowout Snowmageddon Party earlier this fall at the Westin Copley Hotel? You bet – our Nor’easter of a party blew everyone away!

Snow Warning Signs

One of the most impactful elements in an event is one that many planners forget- the clothes your attendees wear! We’re all used to formal, business casual, etc – but nothing transforms a theme like hundreds of attendees all dressed the part! Our (very cooperative) guests all showed up in white, and while they didn’t know why at first, it quickly became apparent they were party of the storm’s whiteout as they passed by videos of ominous weather reports and warning signs.

Once in the ballroom, Mr. Cold and the Yeti welcomed guests to enjoy the evening. A selection of winter-themed drinks were available, including Freezemeister Martini’s, Boozey Snow Cones, and beers served from the bucket of a Bobcat. And while the real Steven Tyler may have been snowed out from the storm, Draw The Line’s Aerosmith covers brought guests to their feet to melt away thoughts of snow.

Aerosmith Cover Band

Take a look at photos from the event here!


A Coastal Clambake

Friday, August 28th, 2015

Boston Event Planning Summer Outing

2015 was the Summer of Newport, RI!  As we created proposals for summer outings, the CE office noticed a common trend among local corporate groups.  Many wanted to mix things up a bit by getting out of Boston and heading to a seaside locale within an hour or two of the city.  After considering Ipswich, MA and Thompson Island, this Boston based group decided Newport was the spot for them! The destination offers plenty of outdoor and historic activities and a beautiful, oceanfront spot for a relaxing luncheon.

Guests’ began their day with coffee and donuts before hopping on private motor coaches and heading to their morning activities in Rhode Island.  Those looking for an active and water friendly experience could participate in a kayaking excursion or America’s Cup Regatta, while a more relaxing and historical tour awaited guests at Rough Point Mansion – the home of heiress, philanthropist and art collector, Doris Duke.

Boston Event Planning Rhode Island

Boston Event Planning Summer Outing Water Activity

Boston Event Planning Rhode Island Summer Outing Historical

After the morning activities wrapped up, guests were whisked off to their coastal clambake lunch. Established on July 4, 1799, Fort Adams is a former United States Army post and the largest coastal fortification in the US.  in 1965, the fort and surrounding land was donated to the state of Rhode Island to be used as Fort Adams State Park.  The impressive architecture of the massive fortress and the picture perfect view of Narragansett Bay provided a unique outing backdrop.  After a busy morning, guests arrived ready for some light bites, cocktails and fun!  Games were spread out across the grassy area and many spent the afternoon playing baggo, croquet and bocce.

Boston Event Planning Rhode Island

Boston Event Planning Rhode Island Summer Outing

Boston Event Planning Rhode Island Fort Adams

The highlight of the afternoon was a New England, pit-style clam and lobster bake that had been cooking on the lawn all morning.  Guests were asked to gather on the lawn and watch as the chefs unearthed the mass quantities of shellfish, potatoes, corn and sausage.  These guys have been putting together authentic  lobster bakes for over 45 years!  As they peeled back the many layers of canvas and revealed the meal, they explained the traditional cooking process passed down from early New England colonists.  It was truly a site to behold!

Boston Event Planning Rhode Island Summer Outing

Boston Event Planning Rhode Island Summer Outing

Following the big meal reveal, guests headed to the tent where a mixture of industrial wooden tables and burlap topped rounds awaited them.  Table decor featured our favorite “rusti-chic” style.  (Yes, we are still trying to make “rusti-chic” happen!)  Wild flowers in purple, yellow, green and white were arranged in metal and natural wood containers while scattered succulents and mason jars filled with candles rounded out the centerpieces.  Coupled with summertime hits played by the McMurphy’s, it was the perfect atmosphere for the delicious meal!

Boston Event Planning Rhode Island Summer Outing Fort Adams

Boston Event Planning Rhode Island Summer Outing Fort Adams\Boston Event Planning Rhode Island Summer Outing Fort Adams

Boston Event Planning Rhode Island Fort Adams

Jay Murphy of the McMurphy's entertained guests throughout the outing!

Once their bellies were full, guests headed back into the sunshine to enjoy more games, drinks and music.  The afternoon couldn’t have been lovelier!


Game On at Yahoo! Agency Fest

Friday, June 5th, 2015

One of our favorite venues to transform is Artist’s For Humanity’s Epicenter.  The LEED Platinum Certified building is completely dedicated to the voice, vision and virtuosity of urban teens and features a raw gallery space that is ready for anything!  Earlier this Spring, we converted the innovative space into a competitive adult playground for Yahoo!’s Agency Fest, a networking get-together that Yahoo! hosts for local ad agencies.  From linens and uplighting to custom pennants and baseballs, Yahoo!’s signature purple filled the room.  As a nod to the “Game On!” theme, centerpieces featured sports (and Yahoo!) themed elements including purple and white pom poms, miniature footballs and miniature football helmets.


Sports Themed Centerpiece

After grabbing a few bites to eat and a purple “Yahootini”, guests were broken into teams and the games began!  From lawn beer pong to giant jenga to cornhole, guests spent the evening competing head to head for a chance to win some pretty great prizes.  Throughout the event, DJ Mike Salvati spun motivating tracks to keep the atmosphere upbeat!  Guests had an amazing time and we think its safe to say, Yahoo! knows how to throw a party!

Yahootini Game Night

Game On!

Giant Jenga


A Honky Tonk Hoedown in Music City

Thursday, May 21st, 2015

Backyard Barbecue

If you’ve ever been to Nashville, Tennessee, you know it’s all about bright lights and big voices.  (If you haven’t, we suggest you plan a trip ASAP!)  Thus it made perfect sense that Lovelane Special Needs Horseback Riding Program’s biennial bash, known for great food and tunes, celebrate Music City with a honky tonk hoedown.

Arriving at a private property in Wayland, MA, guests were met with handcrafted cocktails, mouthwatering barbecue and fun lawn games.  The outdoor space was reminiscent of a backyard cookout with red check tablecloths, sunflowers and camp candles topping tables. Thanks to Blue Ribbon’s barbecue trailer, the smell of pit smoked pork shoulder filled the air.  Guests looking for a beverage could visit hive, a re-purposed 1983 Airstream trailer that acts as a mobile event space and specializes in offering unique drinks using high quality ingredients.  Adding to the ambiance, guitarist Fran Malva and classic rock band French Lick entertained attendees throughout the afternoon on an outdoor stage.

Blue Ribbon Barbecue

Hive Airstream

Red Check Nashville Centerpiece

Inside the massive 22,000 square foot tent, activities were abound.  17 local restaurants and their celebrity chef counterparts served up Nashville themed bites featuring items like pulled chicken waffle tacos and bourbon roasted peaches with thyme shortcake.  As you can imagine, it was all finger licking good!  A central bar surrounded by four lighted columns complete with crystal beaded curtains and hanging guitars, paid tribute to the flashiness of Nashville’s “Honky Tonk Highway”.  Of course, no Music City bar would be complete without live music!  A unique stage in the middle of the bar allowed musicians to perform for guests from an ideal vantage point.  Raised above guests’ heads, “The Stage” took up a small footprint but created a big impact.

Tent Decor

Raised Bar Stage

Modern country singer, Houston Bernard performs on the central bar stage!

Decor throughout the space perfectly complimented the southern theme.  Tables were topped with glitzy linens, cowboy boot floral arrangements and miniature musical instruments.  Over-sized, vintage country music posters and marquee signs hung overhead in the casino area where guests spent the evening playing craps, blackjack and roulette.

Nashville Centerpieces

Nashville Centerpieces

Nashville Centerpieces

If all that wasn’t enough, the evening culminated with an emotional program benefiting Lovelane followed by an incredible performance by .38 Special.  After more than three decades together, .38 Special brought their signature blast of Southern Rock to the “Grand Ole Opry” stage.  We couldn’t have asked for a more explosive finale to cap off this amazing night!

38 Special


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